What it is, what it should do, and how to pick the right one for a UK gymnastics club in 2026.
The category covers software that helps a gymnastics club run its day-to-day operations without spreadsheets or paper registers. A proper platform usually handles six things: member records, class timetables, bookings, payments, communications and reporting. The good ones also handle the gymnastics-specific stuff: badge schemes, trial bookings, insurance tracking and collection passwords.
Generic booking systems (Calendly, SimplyBook, Acuity) and horizontal CRMs (HubSpot, Pipedrive) are sometimes proposed as alternatives. They rarely fit well: they treat a gymnastics class as a one-off appointment rather than a recurring relationship with a child and their guardian, and they don't know what a badge scheme is.
Member profiles with medical info
Encrypted at rest, visible only to coaches who need it, with a field for allergies, conditions and emergency contacts.
Parent / guardian portal
Separate login from club staff, self-service bookings, payment management and progress viewing. Cuts inbound admin dramatically.
Drag-and-drop class scheduling
Visual calendar, recurring classes, term plans. Moving a class should be one drag, not one form.
Stripe or equivalent recurring billing
Automatic retries on failed payments, Apple Pay, Google Pay support. Refunds processed through the admin UI.
Badge progression
Skill ladders, automatic enrolment on level-up, downloadable certificates. Generic booking tools skip this.
Capacity caps and auto-waitlists
When a class fills, new bookings go to a waitlist automatically and get invited on cancellation.
Digital registers
Tick attendance on a phone, with medical info one tap away. Exportable as CSV for insurance records.
GDPR and Children's Code compliance
You're processing children's personal data. Your software needs to take that seriously, not bolt it on.
CSV import and export
For onboarding from spreadsheets, for leaving if needed, for insurance reporting.
Transparent pricing
Published on the website. No "request a demo" hiding the numbers.
Most gymnastics club platforms price in one of three ways: flat monthly fees, per-active-member fees, or a base fee plus per-member add-on. Almost all charge a small percentage fee on top of Stripe's own processing fee for payments you take through the system. Published pricing matters more than it seems: if a platform won't show you their price without a sales call, that's usually a sign the sales call exists to push you into a higher plan than you need.
Our own pricing is on the pricing page: Taster is free up to 25 members, Team is £29.99/month, Titan is £79.99/month. The transaction fee is shown openly on the same page.
Gymnastify is built specifically for UK gymnastics and similar kids' sports clubs. That means badge progression, trial bookings, collection passwords and insurance tracking are first-class features rather than workarounds. Data is isolated per club, encrypted at rest, and GDPR-compliant by default. A 60-day free trial applies to paid plans, and the Taster plan is free forever for small clubs.
See the full feature list or start a trial without a card.
Start a 60-day trial on the Team plan, or stay on Taster forever.